Service Desk Team Manager
Facilities Management, Maintenance

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Discipline: Facilities Maintenance, Management, Service

Speciality: Facilities Management, Help Desk

UK Residency Required: Yes

Salary: £25000 - £35000

Apply by: 09/08/2019

Min Experience: years


Our client, a leading provider of Facilities Management and Professional Services, are looking to recruit a Service Desk Team Manager to join their existing team on a permanent basis to oversee a large team of service desk coordinators who manage a very prestigious contract across the UK.

The ideal candidate will have a demonstrable background working within an FM Help Desk based environment within a senior role with experinence in effectivley managing a team.

Job Description

  • To supervise a large team of service desk coordinators who manage both planned and reactive works with sub-contractors ensuring that the contractual priorities and timescales are met.
  • Ensure relationships are maintained between the client and all suppliers
  • To ensure that your team take ownership of each case, log information received and progress through to closure in an accurate and timely manner, in accordance with agreed SLA’s and procedures.
  • To ensure that your team is fully conversant and compliant with all helpdesk processes, which support the above.
  • To fully support the business by establishing and maintaining an organised, structured and well managed working environment.
  • To drive and motivate a team that exceeds customer expectations and delivers a first class customer service.
  • To communicate effectively with Engineering Services Operational teams plus customers and colleagues at all levels.
  • Use the commercial notes to ensure that each job is set up and processed in accordance with the contract requirements
  • To motivate and lead a happy and productive team.
  • To develop and maintain the skills and enthusiasm of all helpdesk operators in a commercial contracting environment
  • Ensure that all team members taking ownership of a problem by ensuring and developing a thorough understanding of the Commercial Process.
  • To keep customers well informed, coordinate mobile and static engineers and monitor work to ensure it is completed on time.
  • Drive up efficiency of our Service Delivery teams. Ensuring the supply chain is working to our agreed SLAs
  • Understand our contractual agreements with the customer.
  • Input and deliver accurate and timely information to enable the reporting team to generate accurate status reports.
  • Daily statistical analysis to ensure that our service commitments meet or exceed contracted commitments within the business operational criteria.
  • Ensure that your team update customers with progress reports, where requested.
  • Build knowledge of Maximo which will allow you to complete the Commercial Process; use it to open and progress jobs through to closure in a timely and accurate manner for every contract.
  • To ensure that your team take ownership of their tasks and contract(s); chase all jobs raised by the customer to completion with the engineers, sub-contractors and supervisors
  • To understand and complete all work related documentation accurately and on time
  • To understand and comply with policies and procedures
  • To carry out work in a safe and diligent manner
  • To comply with all Health and Safety policies and procedures
  • To attend and fully participate in training and appraisal activities as required
  • To undertake additional duties in line with capabilities as required


  • Candidates must have Experience working in a FM environment.
  • Hold demonstrable experience wokring within a help desk environment.
  • Commercially astute, used to a contract operating environment with SLA’s and KPI’s
  • Enthusiasm to be leader in a growing and customer focused environment
  • Can demonstrate good leadership skills or potential with excellent communications and organisational abilities
  • Experience of a building services market would be an advantage
  • Knowledge of Maximo or any Helpdesk system would be an advantage.
  • An outgoing and calm approach that helps to build excellent working relations and a harmonious environment
  • Ability to coach and motivate a helpdesk team to provide the best customer service whilst operating within defined contract terms and processes.
  • Excellent knowledge of supply chain and supplier management.