Document Controller
Central London, Knottingley
TH300124DC
Admin, Mechanical & Electrical
Permanent

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  • Accepted file types: doc, docx, pdf, Max. file size: 15 MB.

Discipline: Contract Administrator

Speciality: Building Services, Construction

UK Residency Required: Yes

Salary: £28000 - £32000 (negotiable)

Benefits: plus benefits

Apply by: 23/02/2024

Min Experience: 2 years

OVERVIEW & ROLE DESCRIPTION

The Opportunity

A fantastic new opportunity has been created for a Document Controller to work for his leading national Mechanical & Electrical Contractor. The position can be based from their Head Office in East Yorkshire or from their London office.

The Position

As the Document Controller you will be responsible for managing and controlling the documentation system within the company. This requires timely, accurate and efficient management of documents including correct numbering, sorting, storing and retrieval of both electronic and hard copy documents.

The document controller will work closely with various company departments and stakeholders to ensure that all documentation is up to date, accurate, and available. Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date when required.

Responsibilities:

  • Maintain and manage the company document control system, including electronic and physical records in accordance with the company’s cloud filing structure.
  • Ensure that all documents are accurately processed, classified, and stored in accordance with the company’s procedures and standards.
  • Develop and implement and maintain document control processes and procedures to improve efficiency and accuracy.
  • Collaborate with department heads and stakeholders to understand document management requirements and ensure that they are met.
  • Provide training and guidance to employees on document control procedures and system usage. Assist other employees on the correct way to create and fill out company documents.
  • Review documents for accuracy, completeness, and compliance with company policies and industry standards.
  • Coordinate with external stakeholders to obtain and record receipt of external documentation.
  • Manage and record documents downloaded from third party information portals.
  • Maintain an effective tracking system for document distribution, approvals, and revisions.
  • Manage and update document templates and forms as required.
  • Conduct regular audits of document control procedures and practices to identify areas for improvement.

The Person

The successful candidate will have experience on the following key areas;

  • Knowledge of document control systems and procedures.
  • Excellent organizational and time management skills.
  • Attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • Proficient in relevant computer applications and software.
  • Ability to work independently and collaboratively in a team environment.
  • Ability to handle sensitive and confidential information with discretion.
  • Familiarity with relevant regulations and standards would be desirable but not essential.

Apex Resourcing Solutions is an employment agency acting on behalf of this company

SKILLS AND QUALIFICATIONS

  • Knowledge of document control systems and procedures.
  • Excellent organizational and time management skills.
  • Attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • Proficient in relevant computer applications and software.
  • Ability to work independently and collaboratively in a team environment.
  • Ability to handle sensitive and confidential information with discretion.
  • Familiarity with relevant regulations and standards would be desirable but not essential.

RESPONSIBILITIES

  • Maintain and manage the company document control system, including electronic and physical records in accordance with the company’s cloud filing structure.
  • Ensure that all documents are accurately processed, classified, and stored in accordance with the company’s procedures and standards.
  • Develop and implement and maintain document control processes and procedures to improve efficiency and accuracy.
  • Collaborate with department heads and stakeholders to understand document management requirements and ensure that they are met.
  • Provide training and guidance to employees on document control procedures and system usage. Assist other employees on the correct way to create and fill out company documents.
  • Review documents for accuracy, completeness, and compliance with company policies and industry standards.
  • Coordinate with external stakeholders to obtain and record receipt of external documentation.
  • Manage and record documents downloaded from third party information portals.
  • Maintain an effective tracking system for document distribution, approvals, and revisions.
  • Manage and update document templates and forms as required.
  • Conduct regular audits of document control procedures and practices to identify areas for improvement.

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